JOB TITLE:         Billing Specialist


FLSA STATUS:   Non-Exempt


SUMMARY:        Compile data, compute fees and charges, and prepare invoices for billing purposes. Duties include computing costs and calculating rates for engineering services; posting data; and keeping other relevant records.



  • Prepare invoices with different contract types in accordance with Federal Acquisition Regulations (FAR) and contract requirements.

  • Prepare billing supporting documents including sub-consultant’s invoices, timesheets, expense reports, receipts.

  • Submit invoices to appropriate government agency for processing and payment.

  • Work with Billing Supervisor/Project Administrator on any billing related support or issues

  • Develop and store invoices using the company process.

  • Provide solutions to any relative problems of clients with project managers.

  • Write thorough reports on billing activity with clear and reliable job duties as assigned.


QUALIFICATIONS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.



  • High school degree, or equivalent.

  • 2 years of government billing experience required.

  • Understanding of government contract types required.

  • CDOT, IDOT or Tollway Billing experience a plus.

  • Basic knowledge of accounting principles required.

  • Strong Microsoft Excel spreadsheet skills are a must.

  • Must be detail oriented and organized.

  • Experience working in construction or engineering firms a plus.

  • Deltek experience preferred.



  • Mathematical skills – ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations.

  • Technical skills – comfortable dealing with numbers and the processing of financial information

  • Language skills – proficient in English, routinely interacts with clients, customers, officials, contractors, and others.

  • Customer service – the individual is responsive to employee and customer requests and is proactive in preventing potential schedule issues.

  • Attention to detail – this individual achieves thoroughness and accuracy when accomplishing a task through concern for all the areas involved.

  • Problem solving – the individual identifies and resolves problems in a timely manner and gathers and analyzes information skillfully.

  • Interpersonal skills – the individual maintains confidentiality, remains open to others’ ideas and exhibits willingness to try new things.

  • Written Communication – the individual edits work for spelling and grammar, presents numerical data effectively and is able to read and interpret written information.

  • Planning/organizing – the individual prioritizes and plans work activities, uses time efficiently and develops realistic action plans.

  • Quality control – the individual demonstrates accuracy and thoroughness and monitors work to ensure quality.

  • Dependability – the individual is consistently at work and on time, follows instructions, responds to management direction and solicits feedback to improve performance.

  • Ability to interact with employees and customers in a professional manner and with strong communication skills (written and verbal).

  • Detail oriented, professional attitude and reliable.

  • Strong organizational and time management skills.

  • Self-motivated team player with a customer service orientation.

  • Ability to work independently and with a team in a fast-paced and high volume environment with emphasis on accuracy and timeliness.

  • Demonstrated proficiency with Microsoft Office Suite.


WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.



  • Work is performed in a standard office environment at the Chicago office.

  • Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; to travel to other locations using various modes of private and commercial transportation; and to verbally communicate to exchange information.

  • Vision – See in the normal visual range with or without correction.

  • Hearing – Hear in the normal audio range with or without correction.


This job description does not list all the duties of the job. You may be asked by supervisors or managers to perform other instructions and duties. This job description may be revised from time to time and does not constitute a contract for employment.


TranSmart is a drug free workplace and an Equal Opportunity Employer

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